Collaboration and Communication

In this section, you will find a selection of free or low-cost tools for team collaboration and communication. Find tools to communicate with your team, share documents, brainstorm, and track the progress of all your projects.


Cloud Storage

  • Google Drive – 15GB of free storage. Regarded as the best online collaborative platform.
  • Microsoft OneDrive – 5GB of free storage. One of the most flexible cloud services for storing, syncing, and sharing files.
  • Sync - 5GB of free storage. High level of data privacy with "zero-knowlege" encryption. Data stored in Canada making Sync compliant with Canadian privacy legislation.
  • Box – 10GB of free storage with a maximum file size of 250MB.
  • Dropbox – Free for 2GB of space. Ideal for users who like simplicity, although it lacks sophisticated collaboration tools.
  • Hightail – Create unlimited visual project folders (called a Space) with a 250MB limit on the total file size uploaded to each Space.

Calls/Online Meetings/Webinars

  • Skype – Skype audio and video calls, and messaging. 
  • Google Meet – Video call, phone, or message for free.
  • Cisco WebEx Meetings – Video, phone, and webinar options.
  • GoToMeeting – Web conferencing software with workflow integrations.

Team Collaboration

  • Slack –The most widely talked about and used team communications app available for all major desktop and mobile platforms. Free for unlimited time.
  • Bitrix24 – Regarded as one of the best alternatives to Slack. 
  • Bitbucket – Distributed version control system for software collaboration. Free for up to 5 users.
  • GitHub – Free software collaboration tool for public projects.

Mind Maps/Diagrams

  • MindMeister – Considered by many to be the best online mind mapping application available. Completely web-based, no download and no updating. Free for up to 3 mind maps.
  • XMind – Open source, downloadable application for both Mac and PC with free and paid options.
  • Coggle – Ideal for single users who want an easy-to-use mind mapping software tool. Free for unlimited public diagrams.
  • – Stands out from the competition because of its simplicity. Free for up to 3 mind maps.
  • Creately – Cloud-based diagram and collaboration tool. Free for up to 3 collaborators and 5 public diagrams. Unlimited diagrams starting at $5 per month.
  • Lucidchart – Web-based diagramming software allowing real-time collaboration.